Document management software enables organizations to organize, collect, store, and retrieve files of any type. Its robust features facilitate seamless workflows, reduce manual data entry tasks, and automate business processes. It also eliminates inconsistent information, communication issues and inefficient delays, while allowing teams to collaborate without fear.
Documents can be tagged to assist users categorize information and find it quickly, regardless if they’re scanned or sourced electronically. This functionality also streamlines the entire lifecycle of a document, with built-in workflows that automatically move it through pre-defined steps to ensure a smooth transition.
In a world where employees regularly work on projects outside of the office, whether it’s for a client meeting or a project launch, or a conference calls, document management systems offer an centralized repository that makes it easy to access and share files from anywhere. It also lets you search across several devices and cloud-based platforms, applications or other platforms. This can be a time-consuming process content that can lead to frustrated employees and missed opportunities.
Many document management solutions offer an app for mobile devices that allows team members to quickly take information in remote locations, then sync it to the central repository once internet connectivity is restored. Streamlined workflows, a secure interface, and an intuitive user interface could aid in boosting productivity. Hightail for instance, offers a free plan and affordable plans for businesses that are creative and rely on large image or video files. It also supports offline mode, which means team members are able to work even without an Internet connection and upload their work when they return to work.
